Freedom Fire Protection — Meeting Agenda
Date: Tomorrow  |  Duration: 30–40 min  |  Owner: Zac Mowery

1) Scope Control
IN SCOPE
	•	NWA clubhouse (sprinkler only)
	•	P plan completion status + dates
	•	R plan bid, waterline bid, fire line bid
	•	ADH submission path + timeline

OUT OF SCOPE
	•	R plan ADH approval
	•	All fire alarm items (different subcontractor)

2) Meeting Sequence (Time-Boxed)
	•	Objective (2 min): Lock owners, dates, and evidence for all in-scope items.
	•	NWA Clubhouse Sprinkler (8 min): Trim complete, testing, punch complete dates + blockers.
	•	P Plan Status (6 min): Current % complete, remaining tasks, final completion date.
	•	Bids (10 min): Confirm due dates + scope assumptions/exclusions for R plan, waterline, fire line.
	•	ADH Submission (8 min): Submission owner, checklist, target date, review window, response owner.
	•	Close (4 min): Confirm commitments, owner, due date, and proof required.

3) Decision / Commitment Checklist
	☐	NWA sprinkler trim complete date locked
	☐	NWA sprinkler testing date locked
	☐	NWA sprinkler punch close date locked
	☐	P plan completion date locked
	☐	R plan bid due date locked
	☐	Waterline bid due date locked
	☐	Fire line bid due date locked
	☐	ADH submission target date locked
	☐	Named owner assigned to each item
	☐	Dependency and blocker for each item captured

4) Escalation Rules + Required Outputs
	•	Rule: If no progress for 48+ hours on any critical item, mark RED and escalate same day.
	•	Required output before adjournment: dated milestone list + named owners + blocker log + next checkpoint meeting date/time.

Prepared by Zac Assistant | Word-editable agenda version matching original structure