Freedom Fire Protection — Meeting Summary
Date: 2026-04-15
Owner: Zac Mowery
Source: Freedom Fire Protection meeting agenda (bullet format) + handwritten meeting notes

1) Scope Confirmed
	IN SCOPE:
		- NWA clubhouse (sprinkler only)
		- P Plan completion status and dates
		- R Plan bid
		- Waterline bid
		- Fire line bid
		- ADH submission path/timeline
	OUT OF SCOPE:
		- R Plan ADH approval
		- Fire alarm scope (different subcontractor)

2) Outcomes Captured from Notes
	- Sprinkler-related work references noted for sheets/areas 42 & 44 (needs final confirmation in plan set).
	- Note indicates coordination dependency at HVAC / stairs locations.
	- Note indicates final inspection dependency tied to closeout items (appears to reference WP / alarm / sprinkler inspection sequence).
	- Follow-up item captured: follow up on alarm coordination (coordination only; alarm remains separate subcontract scope).
	- Field note indicates target sequence: overhead install complete + inspection around May 7; additional sprinkler completion note around May 8.
	- Field condition note captured: wall work above ceiling requires confirmation/alignment.
	- Quality/closeout note captured: fire caulking required for everything except structural elements (verify exact spec language).
	- Additional note captured: GND BLDG 0 to copy (interpreted from handwriting; requires confirmation).

3) Action Items (Owner / Due / Status)
A1 - Confirm exact interpretation of handwritten references: "42 & 44", "WP", and "GND BLDG 0 to copy."
	Owner: Zac + Freedom PM	Due: Next coordination call	Status: Open

A2 - Lock milestone dates in writing for:
		a) Overhead install complete
		b) Sprinkler testing
		c) Sprinkler punch close
		d) Final sprinkler inspection
	Owner: Freedom Fire	Due: Immediate	Status: Open

A3 - Validate sprinkler scope intersects at HVAC/stair zones and issue coordination notes to relevant subs.
	Owner: Freedom Fire + field coordination	Due: Immediate	Status: Open

A4 - Confirm fire caulking responsibility matrix (trade-by-trade) and required inspection evidence.
	Owner: GC/Field + Freedom Fire	Due: Before final inspection	Status: Open

A5 - Keep fire alarm out of sprinkler contract scope but track interface dependencies so sprinkler closeout is not delayed.
	Owner: Zac	Due: Ongoing	Status: Open

4) Decisions / Commitments Checklist (Post-Meeting)
[ ] NWA sprinkler trim complete date locked
[ ] NWA sprinkler testing date locked
[ ] NWA sprinkler punch close date locked
[ ] P Plan completion date locked
[ ] R Plan bid due date locked
[ ] Waterline bid due date locked
[ ] Fire line bid due date locked
[ ] ADH submission target date locked
[ ] Named owner assigned to each item
[ ] Dependency and blocker for each item captured

5) Escalation Rule (Carried Forward)
If no progress for 48+ hours on any critical item, mark RED and escalate same day.

Note: Handwritten notes were transcribed as faithfully as possible from image quality; highlighted ambiguous phrases are explicitly marked for confirmation.