Freedom Fire Protection
Meeting Summary
Date: 2026-04-15  |  Owner: Zac Mowery  |  Source: Agenda + Handwritten Notes
1) Scope Control
In Scope
	•	NWA Clubhouse — sprinkler scope only
	•	P Plan completion status + dates
	•	R Plan bid, waterline bid, fire line bid
	•	ADH submission path + timeline

Out of Scope
	•	R Plan ADH approval
	•	All fire alarm scope (different subcontractor)
2) Meeting Outcomes (from notes)
	•	Sprinkler-related references captured to areas/sheets marked as "42 & 44" (to confirm exact sheet references).
	•	Coordination dependency identified at HVAC / stairs interface zones.
	•	Final inspection dependency noted, tied to closeout sequencing.
	•	Alarm coordination follow-up referenced in notes (tracked as interface only; alarm remains separate sub).
	•	Target sequence captured:
		–	Overhead install completion + inspection around May 7
		–	Additional sprinkler completion note around May 8
	•	Field condition note: wall work above ceiling requires confirmation/alignment.
	•	Quality note: fire caulking required broadly, with structural exception noted (verify spec language).
	•	Additional handwritten phrase captured: "GND BLDG 0 to copy" (needs interpretation confirmation).
3) Action Items
A1	Clarify ambiguous handwritten references
	•	Confirm exact meaning of: "42 & 44", "WP", and "GND BLDG 0 to copy"
	•	Owner: Zac + Freedom PM	Due: Next coordination call	Status: Open
A2	Lock sprinkler milestone dates in writing
	•	Overhead install complete
	•	Sprinkler testing
	•	Sprinkler punch close
	•	Final sprinkler inspection
	•	Owner: Freedom Fire	Due: Immediate	Status: Open
A3	Resolve HVAC/stairs coordination impacts
	•	Validate scope intersections and issue coordination notes to relevant subs
	•	Owner: Freedom Fire + Field Coordination	Due: Immediate	Status: Open
A4	Confirm fire caulking responsibility matrix
	•	Set trade-by-trade responsibility and required inspection evidence
	•	Owner: GC/Field + Freedom Fire	Due: Before final inspection	Status: Open
A5	Protect sprinkler closeout from alarm dependencies
	•	Keep alarm out of sprinkler contract scope; track interfaces only
	•	Owner: Zac	Due: Ongoing	Status: Open
4) Commitments Checklist
	☐	NWA sprinkler trim complete date locked
	☐	NWA sprinkler testing date locked
	☐	NWA sprinkler punch close date locked
	☐	P Plan completion date locked
	☐	R Plan bid due date locked
	☐	Waterline bid due date locked
	☐	Fire line bid due date locked
	☐	ADH submission target date locked
	☐	Named owner assigned to each item
	☐	Dependency and blocker captured for each item
5) Escalation Rule
	•	If no progress for 48+ hours on any critical item, mark RED and escalate same day.
Note: Handwritten notes were transcribed as faithfully as possible; ambiguous phrases are intentionally flagged for confirmation.